Last updated 24 May 2018
What Personal Data is Collected by NAFCo?
In most circumstances we will collect no more than your name and contact details (name, address, email address, telephone number). This data may be stored in a password-protected database or in password-protected individual mailing lists. If we require to make any payment to you then your contact details will also be stored on the University of Aberdeen’s finance system and, if provided, your bank account details will be stored on our bank’s digital banking platform. Occasions may arise where we require more comprehensive personal information. If we are assisting with the booking of travel tickets or visa applications we may collect passport information or scans of other relevant personal documentation including but not limited to birth certificate, travel insurance policy, car registration, dietary requirements, past visa information. If you are participating in an event run by us we will collect a biography of your career or current role, and a photograph for use in any event-specific materials. Personal information will only be published in printed materials with your permission.
How is Personal Data Collected by NAFCo?
Generally data is provided to us voluntarily through email, postal and telephone correspondence, event feedback forms, ticket bookings, or browsing of information which is already publicly available. We may also collect information through application and registration forms for events. These forms may be paper or digital and may be sent to us by post or email, or collected via ticketing services such as Eventbrite.
How is Personal Data used by NAFCo?
If your email address is on one of our mailing lists, we will use this to inform you of upcoming NAFCo events or NAFCo-related activities.
Any further information we hold is used for activity previously agreed with you e.g. general correspondence, making payments, booking travel arrangements and any other reasonably expected practises relevant to our business with you. We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
Security and Integrity of your Personal Data
We are committed to protecting your information and have implemented appropriate physical, technical and organisational measures to help protect the security of your personal data.
Accessing and Controlling your Personal Data
If you wish to review the personal data held on you by NAFCo, you can view your subscriber settings by clicking the ‘update your preferences’ link at the bottom of any mailout or contact us at firstname.lastname@example.org with “Personal Data Request” in the subject line.
Any request to change or delete the personal date held on you will be adhered to within 2 working days. If you wish to unsubscribe from a mailing list, simply click on the relevant ‘unsubscribe’ link at the bottom of any mailout or reply with “UNSUSCRIBE” in the subject line or body of your email.